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Garda Vetting Requirements
A Community Effort
The project is a non profit voluntary organisation and could not function without the hard work and dedication of the Committee Members and supervisors which comprise parents within the community who volunteer their time to ensure that as many children as possible can be in involved in the project.
In order to enrol your child in activities a voluntary time commitment is required from parents. We request 2 periods of supervision per family (Parent/Guardian) during the project. It is vital for the safety and security of your child and other children that you fulfil your obligation to assist. Parents should note that they sign up for Supervision slots at the end of enrolment and we try to assign you to the actives that suit you and your child. Supervision is in addition to the person leading the activity so no prior knowledge required!
Garda Vetting and Child Protection Training Requirement
The summer project is required to comply with National Child Protection Procedures, which came into effect on 1st September 2006. These guidelines require that any adult (over 18) volunteering with the project is required to have Garda clearance (valid for 5 years).
In addition all supervisors are required to complete a Crosscare Child Protection Training Course (valid for 3 years). To facilitate volunteers who do not have a current training certificate Crosscare will provide an evening course in St Pius School on Tuesday May 28th @ 7.30pm.
Crosscare are the only agency that provide the mechanism by which our Summer Project volunteers acquire Garda Vetting and Child Protection Training. Vetting/Training undertaken by other agencies/sports clubs/school/parishes is NOT accepted by Crosscare. The Summer Project must be able to produce on request by Crosscare confirmation of Vetting and Training of every volunteer/supervisor participating. Ad hoc inspections take place by both Crosscare and Tusla (The Child and Family Agency) during our activities.
What do I need to do if I am not already Garda Vetted by Crosscare:
To help you complete your application please read the following Crosscare Guide. You are requested to download and complete the documents listed below for presentation to the Crosscare Rep on April 30th @ 7pm at St. Pius X School.
1 Volunteer Application Form
2 Garda Vetting Invitation Form (NVB1)
3 Character Reference Form Number 1
4 Character Reference Form Number 2
5 Reference Document: 100 point Identifier Check
6 2 forms of ID
No.1 Must be photo ID
No. 2 ID must contain proof of address e.g utility bill
BRING BOTH ORIGINAL AND COPIES OF IDS, WE CANNOT COPY THESE FOR YOU ON THE NIGHT OF GARDA VETTING
You must present your documents in person, only the named person on the documents can attend. If you cannot attend at this time you must make alternative arrangements to meet with Crosscare at another location or at their office in Clonliffe Road.
Please note that the Crosscare Guide outlines that that the personal references need to be someone you have known for at least a year and cannot be accepted from Family, Friends or Neighbours. The application will be returned if you use any of these people as your references. Some suggestions for personal references include: work colleague, employer, doctor, sports club members and coaches, local business/shop owner. Referees will be checked by Crosscare so please provide a phone number where the person can be reached easily (preferably mobile number) to help speed up this part of the process, particularly if the referee is a teacher.
Once your application is processed by Crosscare you will be then contacted by the Diocese by email to complete the Garda Vetting Form NVB2 online. This must be done within 10 days to ensure you will be cleared by the time the Summer Project begins. This sample Completed Garda Vetting Form NVB2 may be of some help when completing the online form.
NB Please ensure the Summer Project co-ordinator has a copy of your Garda Clearance letter once received from Crosscare. We will also require a copy of your Crosscare Child Protection Training Certification once you've completed your child protection training course.
An appropriate adult-child ratio must be adhered to at each activity. If sufficient supervisors are not available we may be forced to cancel some activities. Each additional supervisor enables us to take 8 more children onto an activity so please play your part in making this years project as successful as the previous years!
Supervisors will get a reminder text from the Lead Supervisor on the activity approx 2 days in advance of your supervision slot.....please respond promptly that you are still available. In the event that you can no longer attend your scheduled activity please review the list of supervisors and find another person who is able to swap with you and send us an email with the details of the swap so that we can update our list for the reminder texts. Supervisor numbers are scheduled to meet the minimum 8:1 child : adult ratio so if you can't attend it is vital you find a replacement. Committee members are involved in multiple activities so we'd appreciate if you can find a non-committee member to fill in for you.
On the same note please don't send children to activities that they aren't enrolled in as we may already have a wait list and/or we may not have sufficient supervisors if the numbers increase by a few.
Your Lead Supervisor will assign tasks etc when you arrive so please arrive 15 minutes prior to the activity to be briefed. We will remind you of these points again in the days coming up to the project but tasks may include:
Most of all on the Supervision front please enjoy being part of your child's activity, make new friends yourself but keep a watchful eye!
Individualised Supervision Requirments
The Summer Project provides an inclusive and safe environment for children to experience activities they may not have experienced before. While some activities take place in the school grounds many are off site. All children are entirely welcome to participate however if your child requires additional supports during school activities it is important that you include this information on registration and our Health and Safety Officer will be in contact with you so that we can work out how best to support your child. This may require a dedicated guardian to accompany your child, particularly at activities that take place outside of school. All information provided will be in full confidence.
The Summer Project provides a great variety of activities and scheduling but this may be an unsettling environment for some children. In the main the Summer Project supervisors are volunteer parents who are not trained to deal with medical/behavioural issues. Therefore some additional attention may be required which we hope you can assist us with to ensure your child's safety and in the best interest of all the children.
Please be familiar with the following when you put on your Supervisory High Viz!
2019 Supervision Schedule click here!
Please check here for your supervision obligations for Summer Project 2019!